Try fitness studio booking software with no credit card

Try gym booking software: personal sessions now, group classes later

A fitness studio can take its first online booking before paying for anything, because you can try gym booking software without a credit card. The basic version covers personal training sessions, reminders and trainer pay. That is enough for a studio where each trainer works one on one with a client and payment is taken on site in cash or by card terminal. Group classes and memberships belong to the extended version, and the studio adds them only once it decides it needs them.

1. Create your company and add your trainers as resources. If what limits how many sessions can run at once is a room or a separate zone rather than a person, add it as a resource too. The license is priced by resources, so only add the ones whose schedule the studio actually tracks, not everyone on the payroll.
2. Describe your services the way members buy them: a personal training session, a trial class, a program consultation, stretching. Give each one a price and a duration. Keep the trial class as a separate service so a newcomer sees it in the form right away instead of asking about it in Instagram DMs. If personal sessions come in a short and a full length, set them up as two services with different durations, and the form will calculate open time with no manual adjustments.
3. Import your regulars from an Excel file or copy them over from the front desk notebook. Start with the people who are training with you now. Running the import is quick; getting the file clean takes longer. Balances on memberships you have already sold are reconciled by hand, and you can track them in the system once the membership module is on.
4. Share the form where members already follow the studio: in the Instagram bio and, if there is one, on the studio website. Clients see your trainers' open hours around the clock, and their personal account shows their upcoming visits. If you allow it, a member whose morning plans change can cancel or reschedule the session on their own, and the time opens up for someone else.
5. Set up client reminders, choosing between Telegram, SMS and email. Give your trainers the free staff app for Android or iOS, where a trainer adds notes about the client right after a session.
6. When the studio is ready to sell group classes and memberships, add those extended modules; you can pick them one at a time. A group class becomes an event with a seat limit and a schedule set in advance, and a class-count membership is deducted as soon as the front desk marks the visit. Once a class is full, people join a waiting list, and a freed seat is offered to them first. To see how it all fits into a studio's daily routine, read the fitness studio software overview.