Software for cleaning companies

Cleaning business software for crews heading to new addresses every day

A cleaning company does not work on its own premises but in other people's apartments, offices and houses fresh from renovation. The client does not come to you; they wait at home for the crew. So cleaning business software has to know which cleaner is busy where, how much product each job used and how much each employee earned this week.

A post-renovation apartment that takes all day

A deep clean after renovation takes many times longer than weekly upkeep, so these are separate services, each with its real duration. Every cleaner is set up as a resource and cannot be booked at two addresses at once. The client enters the address, the floor or the square footage in the online booking form once additional fields are created for them and marked as required. Long jobs like this suit a discount with the "Duration of the current visit" calculation type, which applies once the services in one booking add up to more than a set length. That way the client sees a benefit on the big job, while a short cleaning stays at the regular price.

Supplies that run out midweek

Detergents, wipes and trash bags are tracked in the warehouse as consumables. A techmap fills the standard quantity for the service into the appointment, and the items leave the warehouse once the appointment is marked Paid and saved. Each crew can get a virtual warehouse of its own, meaning the kit that rides in its van, restocked by transfers from the main warehouse, so you can see how much product every crew is carrying and what to add before the next job. The guide to tracking cleaning supplies explains how to set this up.

Pay that leaves product costs out of the base

Cleaners are often paid a percentage of the service price, but the company buys the products. Turn on "Charge only from the markup" in an appointments pay rule, and it computes pay from the amount minus the cost of consumables, so an expensive marble cleaner does not raise wages at the company's expense. Other pay options, from a fixed daily rate to a turnover bonus, are described in the overview of payroll rules.