Software for libraries
Maintaining the readers' forms, statistics of visits, convenient screen for selecting planned events and making appointments at the events. Surveys automation and news mailing for selected customers.
Backoffice for management
24/7/365 portal for managing your company. Real-time employee occupancy calendar and quick update of information about the structure and cost of services.
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Online booking form
Your own form for client bookings on the site and on social networks. New customers can always sign up for the company's services 24/7
Without waiting on the line
Connection to social network/site
Client's personal account
Ready-made design options
Warehouse control
Tracking consumables through technological maps. Full picture of balances by inventory and document flow. Making orders connected with records.
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Cash registers and cash flow
Automation of accounting of non-cash and cash transactions of the company. Periodic reports on the status, results and movement of funds. Automatic and manual cash documents. Fiscalization of receipts via software POS.
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Gift certificates and memberships
Management and automation of work with memberships, courses, gift certificates
Unlimited for the period
For the amount of time
For visits
For the amount of funds
Group appointments and events
Special registration form for clients of group courses and classes. Fast event cloning and importing clients between events. Group operations on participants of the selected event.
Conducting events
Regular classes or courses
Tracking groups
Library software for book clubs, talks and study rooms
A modern library does far more than lend books: a reading club meets there, talks and kids' activities fill the calendar, and study rooms get booked for a few hours at a time. Library software has to keep sign-ups for these events, reader cards and paid services together, so that nobody at the front desk has to reconcile a paper log with a spreadsheet on the computer.
A book club that meets every month
Club meetings, talks and workshops are created as events with a date, a duration, a hall and a seat limit. For a regular club, the events are generated from a schedule for the period ahead rather than added one by one. A reader signs up online for whichever event interests them. The price and payment method are set separately for each participant, so a reader with paid access and a one-time guest attend the same talk but pay differently. The reader's card keeps a visit history, so staff can see who comes to every meeting and who stopped by once for an open talk.
A study room before finals
A group study room or a private office is set up as a resource and opened for online booking. A student books it as a regular appointment for a few hours, and the form offers only the time when the room is free of talks and events. The room gets a work schedule the same way any resource does, so once the reading room closes or on a maintenance day it simply cannot be booked.
Paid access to clubs and rooms
If the library sells paid access to clubs or rooms, that access is set up as a membership. The template sets how long it stays valid and which services it includes. For a room a student uses every day before finals, unlimited access for a period fits best, while a club that meets once a month suits a membership for a number of visits. When the holder of a valid membership books an event or a room online, the membership kicks in on its own. How to build a short membership lineup that readers understand at a glance is explained in the article on membership packages and terms.
What the library sells and where the money goes
The warehouse in the system is meant for products and consumables, not for the catalog of the book collection. It helps to create separate warehouses: one for publications and souvenirs sold at events, another for paper, paint and supplies for kids' activities. Whatever is already on the shelves is recorded with a first inventory count, and from then on every receipt or write-off goes through a warehouse document. Selling a publication at an event is placed as an order, which writes the item off the warehouse as soon as it is saved as paid. The warehouse setup article covers it step by step.
Cash documents with their own categories separate the money from paid services, membership sales and product sales. The Profit and loss report shows which of these categories brings in more over a quarter and whether the activity supplies pay for themselves. The cash flow report also shows which register took each payment, at the circulation desk or during an event in the hall, so sales made at events never have to be separated by hand. A library belongs to the education category next to art schools and language courses.