Software for online schools

Online school software with no front desk and no phone calls

An online school has no one sitting at a reception desk: a student finds a course through an ad or social media, picks a session with a mentor on their own and joins it from a laptop. Online school software takes over what a person at the front desk does in a regular learning center: it shows open times, takes the booking, sends reminders and keeps track of paid sessions.

A booking form right on the course page

The form can be embedded in the course landing page as its own section, opened from a button as a side panel or a pop-up window, and a school without a website of its own can use the form as its site. Each booking carries its source and UTM tags, so it is clear which ad or email brought a student to their first session. On a phone, the form opens in a new tab, so someone who came across the course on social media books without extra steps. Each mentor is set up as a resource with their own services, so a first-cohort student never ends up with a mentor who only teaches the advanced level. The article on ways to place the form on a course site walks through each option.

A package of mentor sessions

Mentoring is sold as a membership for a set number of sessions or as unlimited access for a period, and the template decides which services it covers. An active membership for that service is applied to the booking on its own, even when the student books late at night and nobody at the school is watching. For longer programs there is a course mode: the mentor tracks the student's progress within the course, plans the next meetings and adjusts recommendations instead of keeping all that in separate notes.

When a package runs out and the student wants to keep going, the new membership is issued from the same template, so the terms stay the ones agreed on at the start. The validity period set in the template keeps a long-paid package from stretching on indefinitely when a student disappears for months and comes back asking about the balance.

A personal account instead of a messenger thread

The student sees upcoming sessions in their personal account, finds links to every survey the school has sent them in the same place and, if the school allows it, cancels or reschedules a session without writing to a coordinator. The school writes the reminder text itself, so it can mention what to prepare and where to find the call link. Meanwhile, the mentor checks today's and this week's sessions in the mobile app, so a reschedule shows up right away, even for a mentor working from another city.

After a module

When a student finishes a module, a survey collects their impressions: what was clear, where they needed more practice, whether they are ready to move on. One questionnaire screen can ask for a review, which then joins every other review in the main database, so there is no separate list of survey reviews to keep an eye on. Online schools belong to the education category on Wlaunch, together with language schools and test prep courses.