Software for tattoo studios

Tattoo shop software from first sketch to a healed piece

A tattoo is rarely finished in one visit: first a talk about the idea, then one or several sessions, and the final result only shows once the skin has healed. Tattoo shop software keeps that whole path in one client card, instead of spreading it across a messenger chat, a notebook and the register.

The consultation that starts it all

Set up the consultation as a separate short service with its own duration, so the client books it the same way as a session and the artist sees in the schedule when someone with a new idea is coming in. Many people pick an artist from an Instagram portfolio, so the booking form belongs right in the studio's profile: it takes bookings around the clock, even while the artist is working and not answering direct messages. A pre-visit survey can collect in advance what would otherwise be sorted out in the chair: the placement, the rough size, any existing tattoos nearby and the condition of the skin.

A large project over several sessions

A sleeve or a back piece takes several sessions, and shops usually ask for a deposit to hold the dates for the client. That deposit is easy to put on the client balance, and each following session is paid from the balance in full or in part. One appointment can also take several payments. Charges and refunds are covered in the article on client deposits and balance.

Ink, needles and film for every session

A techmap lists the typical set of consumables for a service, and every new appointment gets it automatically. Color work uses more ink than linework, so the artist corrects the quantity in that particular appointment by hand without changing the techmap itself. The write-off happens when the appointment is saved as paid. The guide to ink, needle and supply usage explains how to match the norm to real usage.

Checking on healing after the session

A client can only judge a tattoo once the skin has healed, and that is when the post-visit survey is set to go out, so the person can say whether a touch-up is needed. The answers go into the statistics, and in the staff mobile app the artist sees their own sessions and adds notes to the client card about which part of the work is already done.