Software for interview scheduling

Interview scheduling software without back-and-forth over a free hour

A recruiter who arranges interviews over a messenger spends hours on "does three o'clock work for you?" and on reschedules they hear about last. Interview scheduling software lets the candidate pick a time on their own and gives the team every conversation on one calendar, from the first phone screen to the final meeting with the hiring manager.

A link in the job posting instead of a thread

The link to the booking form goes straight into the job posting, onto the careers page or into social media. The candidate sees only the times when the interviewer is actually free, and a resource can have several separate intervals within one day, so interviews never take over the hours set aside for other work. A short screening call and a technical interview can be different services with different lengths, and the resource settings list which services each person conducts, so a candidate reaches the technical round only with the person who runs it. When several positions are open, a separate service for each role shows on the calendar which job the candidate is coming in for.

A reminder even for an interview today

A candidate who booked for tomorrow is reached in good time by a reminder sent a fixed interval before the interview. The harder case is someone who grabs a slot for this same evening: here the option to send the message even though the reminder time has passed, while the meeting itself has not started, comes in handy. If the interview is moved, the reminder is rescheduled to the new time by default, and the candidate receives it with the new hour. A cancellation notification is worth setting up for the interviewer as well, so they can hand the freed time to another candidate right away. Every kind of reminder schedule is covered in the help article about booking reminders.

One candidate, one interview per opening

Sometimes a candidate books several times just in case and takes slots that others need. The repeat booking rule for a chosen period either warns about such a booking or blocks it, and a limit on the same service keeps anyone from going through the screening twice. The recruiter sees the warning and decides whether to keep the booking.

After the conversation

The interviewer opens their interviews in the app for the team and jots down a quick impression while the details are still fresh. The candidate's card keeps the history of their appointments, so a new application a few months later does not start from a blank page. The candidate, in turn, can be sent a survey about the hiring process itself: it is an internal tool rather than a public review, so the answers stay inside the company. The tips on getting feedback from clients explain how such questionnaires differ from reviews. Interview scheduling belongs to the expert services category together with call centers and event organizers.