Warehouse control
Tracking consumables through technological maps. Full picture of balances by inventory and document flow. Making orders connected with records.
Product catalog
The whole range of your products in one place. Information about the amount of goods in warehouses on the chosen day, both in the past and in the future.
Warehouse documentation
Automation of key warehouse operations. Registration of goods indicating the purchase price. Goods write-off, packaging, and inventory management.
Technological maps
Ready-made solution for automating the write-off of consumables during providing services. You will be able to predict the order of all goods you need for your business.
Inventory management software for businesses that sell services
In a salon, a clinic or a car wash, hair color, gel or car care chemicals get used at the exact moment an employee is serving a client. That is why the inventory management software in Wlaunch ties every stock movement to appointments instead of a logbook someone fills in at the end of the week, so the owner sees what each service really costs.
A business can run several warehouses, physical or virtual. The usual split keeps materials used during services apart from products sold to clients, since the two have different costs and move in different ways. A chain can open one warehouse per branch and share one product list.
Products leave the warehouse by two separate routes. Consumables already included in the price of a service are written off through a techmap and never change what the client pays. A product that raises the bill goes through an order, either inside the appointment or on its own when someone comes in just to buy. The order can name the resource who made the sale, so that person earns a bonus for it. One service can carry several typical processes, such as separate techmaps for different hair lengths.
Balances are not limited to today. The catalog shows stock on any date you pick, past or future. The actual balance counts confirmed documents, while the projected one also includes documents that are only created, so a delivery you are still waiting for already shows up in your purchasing plan.
Beyond receipts, write-offs and inventory counts, the system handles repackaging, custom units of measurement, transfers between warehouses and contractor records. When an item runs low, a balance control rule flags it; the article on stock status rules explains how that works. Access can be split as well: the flexible permissions module hides warehouse documents, balances and contractors from anyone who does not need them day to day.
How a material travels from delivery to a paid visit
- A supplier drops off a batch, and someone on the team records a receipt with the purchase price. From then on every item carries a cost, which later adds up into the cost of a service. The document can be created in advance: until it is confirmed, it only affects the projected balance.
- A client books a service that has a techmap attached. The moment the appointment is created, the system fills in the list of typical materials and their quantities, so nobody picks them by hand.
- Sometimes a visit uses more or less than usual. The employee corrects the quantity on the consumables tab of that particular appointment, and the techmap itself stays as it was.
- The visit is saved with the paid status, and only then are the materials written off. If the client also buys a take-home care product, that is a separate order: the price comes from the product price list, the item leaves stock and the payment lands in your cash registers.
- As an item gets close to running out, the balance control rule highlights it in the matching status, visible both among the rules and on the product card itself. The next supplier order goes out before a tube runs dry mid-treatment.
- A regular inventory count shows the gap between the techmap standard and what was actually used. Those deviations reveal where a standard needs adjusting and where a particular employee uses more than colleagues do.