Software for aerobics studios

Aerobics studio software for classes on a fixed weekly timetable

An aerobics studio sells places in classes on a set timetable rather than an instructor's hours: step in the morning, dance aerobics in the evening, an interval class on Saturday. Aerobics studio software has to hold that timetable and the class lists together, so the instructor walks into a group that is already confirmed and nobody at the door is checking names against a sheet of paper. Every class becomes an event capped at a fixed number of seats, and participants pick it in a dedicated booking form instead of hunting for a free slot in the instructor's calendar.

A membership ran out and the member vanished

Some members do not renew not because they changed their mind, but because they missed the end date and dropped out of their weekly rhythm. A reminder in the before-membership-ends mode goes out a chosen number of days before the term is over, and the after-membership-ends mode gives one more chance to bring back people who have already stopped coming. An option that skips anyone who has renewed already keeps extra messages out, and a template filter lets you write to step members differently from holders of an unlimited month. All six schedule modes are described in the article on membership reminders.

A class canceled for a holiday

When the studio is closed on a public holiday, the people booked into the evening class need to hear about it in advance, not at a locked door. Appointment notifications fire whenever a booking is created, edited, moved or canceled. For cancellations it is worth creating a separate rule with a status filter and its own text, so a participant gets exactly "class canceled" rather than a generic change message. If the class only shifts to another hour, the change notification tells people the new time. The article on appointment notifications covers recipients, filters and placeholder codes.

A class pack is deducted as attendance is marked, so a canceled class does not take a session out of anyone's package.

The instructor knows the group before class

An instructor wants to know in advance how many people are coming and whether there are newcomers, because that decides which combination opens the warm-up. The recipient of a new booking or cancellation notification can be a resource as well as a client, so the instructor hears about every change in their class without a call from the front desk. Separate staff reminders can arrive the day before, and the morning class is no surprise to someone who taught last night's evening session.

A membership for step only

Studio members rarely attend everything: some take an unlimited month, others a pack of step classes only. The membership template sets the type, the validity period and the services it covers, so a step membership is never deducted for dance aerobics. Its type sets whether what is left is measured in visits or in hours, which is why an unlimited month and a class pack are built as separate templates. On the day a membership starts, a new member can get a welcome message at a chosen hour together with a link to the class timetable. Aerobics sits in the sports section together with fitness, yoga and dance.